Navarro Group's capabilities and experiences listed below will enable us handle all of your business administrative needs.
Program Development
- Prepare packets and other materials needed or requested by the Executive Committee for Board and/or committee meetings
- Prepare and distribute all communications sent to contacts
- Answer and return calls and emails within a timely manner
- Support committee chairs as needed
- Maintain accurate contact and volunteer databases
- Manage volunteer activities, including volunteer training and recognition
- Coordinate and produce annual directory
- Proofread, layout, have printed, and distribute newsletters
- Work with committees to plan and coordinate meetings and other events, including the negotiation and handling of all facility and meal arrangements
- Track RSVP's for meetings and events and facilitate registration fees (credit card and cash payments)
- Attend and organize set-up and registration at meetings and other events as needed
- Format monthly networking events, including setting up the schedules and assigning members to groups.
- Set up and run virtual events, both face to face and webinars.
Marketing and Public Relations
- Maintain and update information on website including: promptly making changes as needed; posting newsletters, events, press releases and other materials to the website; updating, reorganizing, and re-formatting the website as requested and as appropriate (may require minimal training depending on site host)
- Distribute news releases as directed by the PR chair, based on database provided by the PR chair
- Distribute other announcements and communications as needed, including weekly/monthly electronic communications
Finance
- Provide all accounting/bookkeeping services, all to be conducted in a timely manner, including:
- Balancing checking / investment accounts and providing Treasurer with monthly reconciliations
- Providing Treasurer with monthly financial reports
- Maintaining financial records, including accounting backups on disk
- Making all deposits, paying bills, updating records, maintaining vendor relationships
- Preparing annual budget and related budget versus actual reports
- Providing Treasurer with financial records to prepare annual tax return
